How to Build a Utility Contractor Capability Statement

What a capability statement is for

A capability statement is a one- or two-page document a buyer can forward internally without editing. It answers who you are, exactly what you self-perform, where you work, and why you are a low-risk choice for a specific scope.

What to include

• Legal name, DBA, headquarters, service states, and years in business.
• Self-performed scope stated in operator vocabulary (for example: PE main installation, service renewals, tie-ins, meter sets, pressure testing support).
• Crew counts and key equipment, including fusion equipment and any specialty assets.
• Qualification posture: OQ program or third-party evaluator used, covered-task coverage, and safety training.
• Safety metrics you can substantiate — EMR, recordable rate, and the year they cover.
• Insurance types and limits, bonding capacity, and applicable licenses.
• Three to five comparable projects with scope, footage or unit counts, dates and a reference contact.
• One clearly named point of contact with a direct phone and email.

How it differs from a directory listing

A GCC listing is public, searchable and summary-level: it helps a buyer discover you. A capability statement is targeted and detailed: it helps a buyer justify shortlisting you. Keep both consistent — conflicting service areas or scope claims cost credibility.

Keep it current

Re-date the document every time insurance, safety metrics or reference projects change, and never claim a capability you cannot staff and qualify within the buyer's schedule.